Batch insurance verification for dental offices. Upload your patient list (CSV), get full eligibility and benefits in minutes. No phone calls. No carrier portals. No hold music. Just results.
Works with your existing patient data. Export results to your PMS.
Time cost: ~$3,000-5,000/year in staff hours + rework
Time cost: ~$249/mo flat — all patients, all carriers, no limits
Three steps from spreadsheet to coverage clarity.
Drop a CSV with names, insurance carriers, member IDs, and dates of birth. Use our template or export from your PMS.
Every patient gets a full eligibility check — simultaneously, not one-by-one. The system flags issues as it finds them.
Get a full report with status, benefits, flags, and warnings per patient. Export to CSV and import into your practice management system.
Export patient data from Dentrix, Eaglesoft, Open Dental, or any PMS. Paste into our template. The system reads standard formats — no formatting required.
| # | patient_name | insurance_provider | member_id | dob | status |
|---|---|---|---|---|---|
| 1 | Sarah Johnson | Delta Dental PPO | DD8294102 | 1985-03-12 | Active |
| 2 | Marcus Rivera | Cigna Dental | CIG4482019 | 1972-08-29 | Active |
| 3 | Emily Chen | MetLife PDP | ML9941023 | 1990-01-05 | Flagged |
| 4 | Robert Thompson | Aetna DMO | AET7728190 | 1968-11-22 | Active |
CSV required columns: patient_name, insurance_provider, member_id. Optional: dob, group_number, subscriber_name.
Try Free — No Signup Required →Batch insurance verification allows dental offices to submit a list of patients (typically via CSV upload) containing their names, dates of birth, insurance carriers, and member IDs. The system then processes all patients simultaneously, checking eligibility and benefits for each one, and returns a complete report. What would take a staff member 6-8 hours of phone calls can complete in under 10 minutes.
Most batch verification systems accept CSV format. Required columns are: patient name (or first/last name separate), insurance provider/carrier, member ID, and date of birth. Optional columns include group number, subscriber name, and relationship to subscriber. DentLedger's template includes all fields with column headers so you can paste data directly from your practice management software.
DentLedger supports up to 100 patients per batch upload. You can run multiple batches if you have more patients to process. The system processes all verifications in parallel, so adding more patients doesn't linearly increase wait time the way phone-based verification does.
A batch of 50 patients typically completes in 5-15 minutes depending on system load. Individual verifications run in parallel, so the time scales better than individual phone calls. You'll see a live progress indicator and get notified when results are ready.
Each patient record in the batch results includes: eligibility status (active/inactive), plan type and name, annual maximum and amount used, deductible status and amount met, coverage percentages for preventive/basic/major/orthodontic, waiting period flags, preauthorization requirements, and any warning flags for issues like terminated plans or out-of-network providers.
Yes. DentLedger provides a CSV export of all batch results that you can import into your practice management system. The export includes all verification data in a flat format compatible with Dentrix, Eaglesoft, Open Dental, and most other PMS platforms.
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Upload your patient list, get coverage data for everyone before morning huddle. Free to try — no account required.
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